Course Reserves Policy

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Statement of Purpose

The course reserve collection consists of items considered essential or required reading for a course, items that are used by various departmental programs, and items in high demand by several patrons.

Student Notification

Students who want to use course reserve items must have a valid Clark College Libraries account and may be restricted to limited privileges if they have blocks caused by overdues or damages.  No course reserves check-out 15 minutes prior to the library's closing.

Copyright Guidelines

The Copyright Law of the United States (Title 17, U.S. Code) governs the making of copies of copyrighted materials. Liability for copies placed on course reserve rests with the faculty member.

These guidelines were created to protect faculty from copyright infringement. Restrictions apply to photocopied materials or media copied from a published source and Internet materials. The guidelines are a compilation from other institutions, and we believe they are reasonable. Faculty may contact a librarian for further information; consultation with a librarian does not constitute legal counsel.

  • Faculty may put student-produced materials on course reserve only with student’s written permission. Student names will be removed from works before they are added.
  • Commercial videotapes or cassettes, library-owned videos, or tapes of classroom activities may be put on course reserve without publisher permission. Programs taped off the air may not be put on course reserve without publisher permission, except within the first 10 days following the airdate.
  • All items found on the Internet should be treated as if copyright law protects them. Permission to use Internet items should be obtained from the proper authority. In some cases, a link to web resources will be added.
  • Faculty may not place on course reserve workbooks, standardized tests, published answer sheets, worksheets or copies of the aforementioned items.

Submitting Items

Submit a signed form with copied item for every quarter the item is on course reserve. Faculty may submit one form per academic year for books or published media owned by the library or individual faculty. (The course must be taught during the quarter items are on course reserve). If item is photocopied, each photocopy should include notice of copyright protection. The library can supply this.

Itemize the contents of packets, in cases where multiple items are submitted together. Include title, author, source document, date and publisher.

There is a limit of 50 items on course reserve per class per quarter.

Some items may be refused due to their condition, restrictions, value or size.

Items already designated as library use only will not be placed on course reserve except in limited circumstances.

Items obtained through interlibrary loan or direct borrowing from another library will not be placed on course reserve in the Clark College Libraries without the express permission of the lending library. Clark College Libraries will comply with all interlibrary loan policies of the lending library. If permission is obtained to place interlibrary loan items on course reserve, the original requester will be responsible for the condition of the items and all applicable penalties (monetary and/or non-monetary). Interlibrary loan items are subject to immediate recall.

Course reserve items will be returned at the end of the quarter they are placed in the library unless requested otherwise. Items may only be kept on course reserve during the quarter in which the class is taught.

Electronic Course Reserves

The library encourages instructors to use the functionality in the Clark College learning management system to manage their electronic readings. Compliance with copyright law is compulsory in accordance with Clark College policy: Administrative Procedures Manual; Section 675 – Copyrights/Patents.

Library staff may assist with digitizing readings, advising on copyright issues, and placing items in an online course shell. For digitizing, copies must be submitted on 8.5”x11” paper. The library will stamp the first page with a copyright notice. For placing a reading in an online course, an instructor must have a course shell and inform eLearning staff that a library technician will need access to the shell.

Usage per Term

If the course reserve item is not owned by the library:

  • Faculty may only use photocopies of copyrighted items in one class for one term without publisher permission.
  • Faculty may not copy the same item for more than one calendar year without permission from the publisher for each year.
  • Faculty may not copy from the same source (periodical volume) more than three times per term without getting permission from the publisher.
  • Faculty may not use protected items more than nine different times in the same class without permission from the publisher.
  • Faculty may not photocopy and place on course reserve more than one chapter or 10% from a book without permission.


Faculty may not use photocopied items to make a textbook. Copying shall not substitute for purchase of books, publishers’ reprints, or periodicals.

Faculty may not create an anthology from several sources to substitute for a textbook and may not copy more than one chapter from a book without permission.

Lost/Damaged Items

The library is not responsible for instructor’s personal copies that are damaged or lost.

Library staff will be the mediator for trying to recover overdue material. We may make phone calls, send notices, and ultimately place a library block on the student's record. We can also accept a replacement item with the permission of the instructor.

In the event of damage, instructors must arrange for monetary reimbursement directly with the student borrower who lost or destroyed the item. The library will provide the name of the borrower to the instructor/owner. Due to system restrictions, the library cannot reimburse the instructor for any fees we collect. Library staff will remove the library block on the student record when authorized by the instructor who owned the item.