Save and Share Documents
Tips for naming and saving documents locally and in the cloud.
Three keys: name, location, file type
- Use file names that will be meaningful tomorrow, a week from now, and 10 weeks from now.
- Avoid spaces and punctuation, which cause problems. Connect words with hyphens and underscores.
- Select the correct storage destination, such as your flash drive. Files stored on campus PCs are automatically deleted!
- Set up a folder structure that makes sense to you.
- Use folders to keep your information organized, here's an example:
- Maximize portability: If sharing the file with someone (emailing to instructor, uploading to Moodle, etc.) choose rich text format, .rtf. This format can be read by most word processing software, and is also compatible with both Macintosh and Windows platforms.
Move your work to the clouds
You never have to worry about losing a flash drive when you store your work online. Each of the following sites offers free online space to upload, share, and manage files, images, audio and video.
- Dropbox (www.dropbox.com/features). Store and share files. Download free desktop client to sync backups.
- FileDropper (http://www.filedropper.com/aboutus.php). Accepts files sizes up to 5 GB; deletes files not downloaded in 30 days.
- ZShare (http://www.zshare.net/FAQ/). Advertisement based service; does not allow linking to files, deletes files not downloaded in 60 days.
- Google Documents. Available as part of Clark College student email account. More than file storage, includes tools to create, share, and collaborate on word processing, spreadsheets, presentations and other types of documents.